Most of your Student Profiles will come from parents entering data via EnrolHQ forms. Sometimes you will need to create Student Profiles from scratch after receiving an email enquiry or a phone call from a parent who isn’t already in the system.

Please check that the student doesn't exist in EnrolHQ before adding a new record.

To add a new Profile

• Contacts > All Prospective > + Add New Contact

The minimum data you need to create a Student Profile is:

1 - Student First Name

2 - Student Last Name

3 - DOB

4 - Year Level of Entry (eg Year 7)

5 - Calendar Year of Entry (eg 2028)

6 - Parent Title (Salutation)

7 - Parent First Name

8 - Parent Last Name

9 - Parent Email Address

10 - Parent Mobile Phone

This will create a Student Profile and assign an EnrolHQ Student ID eg

20120808-7-2021-Chan-N

The Student ID is based on DOB-Year Level of Entry,-Calendar Year of Entry-Last Name-First Initial. If there are records where the details are exactly the same, subsequent records will have -1, -2 etc at the end of the Student ID.

If you are adding a student from a previously received application (paper), the application date and payment receipt details must be added to the Application Control Panel and the student moved to the appropriate Journey Stage (status).

If the student also exists in your SIS and a sync has been set up from EnrolHQ to your SIS, please include their External ID:

• click on the arrow at the top right to show the Student Info pane
• in the Student Info pane, set the External ID to your SIS's database ID, eg Synergetic Community ID, Edumate Student Number, TASS Student Code.
• Save