Online Enrolment System for Australian Schools

EnrolHQ is an all-in-one Online Enrolment System built for Australian schools. It helps school marketing, admissions and enrolments teams engage with future parents. It replaces multiple separate products, such as web forms, CRM, student onboarding forms and email marketing software, with a single, holistic tool.

Intro graphic for online enrolments system
Graphic showing people accepting enrolment from school

Designed for Parents, Registrars and Support Staff.

EnrolHQ is a hosted online enrolment system that allows parents to enquire about school enrolments, book school tours, fill in an online enrolment form and accept an offer of enrolment.
It allows school registrars and other school admin staff to track and manage the online enrolment process every step of the way, using a powerful CRM and communication tools.

View features

Take a quick video tour of EnrolHQ

The following 4 minute video will give you a glimpse of the power of EnrolHQ. You'll also get to meet some members of our team behind this all-in-one online enrolments solution.

Core Features

Our built-in CRM database comes fully integrated with many powerful marketing tools, enabling you to properly communicate with and service your future parents.

Explore in depth

Proven Track Record

The team at EnrolHQ has been working with Australian schools for over 15 years (winning 8 School Marketing awards) and brings both experience and best practice.

Meet our Team

See Live Demo

The first step for most schools is to join us online and see a live demo. We can organise a live demo for you at a time which suits you. We don't believe in power point slides ;)

Get in touch

Pricing Plans

The Discovery and Full Solution costs are a monthly subscription, priced in AUD and exclude GST.

We don't believe in lock-in contracts or holding your data hostage. With NO LOCK-IN CONTRACTS and because of our extensive API, you are free to leave at any time and take everything with you.

 DiscoveryFull Solution
Full marketing dashboard with data plotted on the map.
Event engine for school tours, open days, open classrooms. Add your own categories.
Expo form to "Register Your Interest" when at a School Expo.
Event form for pre-registering before an event.
Form for walk-ins who don't register but still turn up to your event.
Enquiry form for those that just have a question or prospectus request.
Parent facing pages branded with your logo, colours, fonts.
Your own subdomain.
Custom onboarding forms. More info here.
Full CRM for your leads
Email notifications for staff and a customised auto-responder to the parent on every form.
Check-in screen and attendance marking, at each event, by one or multiple staff.
Bulk sending of school branded emails from your school email address.
Reminder and follow-up emails for no-shows.
Book and reassign parents, through the admin interface, between different events.
Add custom notes against student profile inside CRM.
Print event attendee labels with data collected through your forms.
Export all attendee data to Excel.
Embed Facebook Pixel & Google Analytics Conversion tracking throughout your events.
API to retrieve all your data with full documentation.
Secure multi-step Enrolment form and EOI form with show/hide logic and predictive autocomplete.
Scholarship Application form[3].
Parent questionnaire with unlimited custom questions controlled by you.
Customisable form fields controlled by you.
PDF printing of completed enrolment forms bundled with document uploads and signature pages.
Out-of-the-box payment gateway integration with CBA, Westpac, NAB, BOQ and Fat Zebra[1].
Online acceptance of offer for parents with seamless credit card payments.
Future parent portal with outstanding enrolment tasks.
Application form progress tracking for registrars and admins.
Communications log detailing all communication sent from CRM.
Enrolment review workflow.
Automated email followups to parents and staff with full set of personalisation tags.
Parent interviews with intelligent staff scheduling.
Finance report with full transaction log.
School management system integration[2].
Real-time, two-way SMS integration.
Unlimited users at no additional cost.
No transaction fees or any other charges on payments you're collecting.
Friendly, local, Sydney based support with a firm handshakes.
Training sessions where we work with you at different stages of parent journey.
One time setup cost, which includes customisations, such as your logo, fonts, styling, custom fields, your subdomain, emails setup as well as 6 one on one training sessions with one of our knowledgeable team members.$525$1045
SMS Feature pricing - in addition to your monthly/yearly subscription
  • Licence - $300/year
  • Mobile Phone Number Rental - $25/month
  • SMS Credits - $0.095 each segment
  • Call Forwarding (optional) - $99/month

[1] If your school is using a different payment gateway please get in touch to obtain the integration cost.

[2] School management systems can be integrated with EnrolHQ through our extensive API. If you want EnrolHQ to directly push enrolment data to your SMS, please get in touch.

[3] If your school isn't using the EOI form you can completely relabel it into a Scholarship Form. It offers all the fields and workflow as the enrolment form and multiple schools are using this feature now.

[* ] Please get in touch with our team for pricing if your school's population exceeds 1400.


for population of
students. *

Popular Features

EnrolHQ comprises of enquiries, event registrations, enrolment applications, interviews and offers.

Here are a few of the reasons our clients love the system.

Latest Blog Posts

EnrolHQ receives regular system updates.

Learn more about new features, updates and how to get most out of the platform.

re-enrol and make the parent journey simple with EnrolHQ.jpg

Re-open or Reset Application and Offer Forms

Schools can re-open application forms or custom forms and have parents review and resubmit their initial answers instead of filling in a new form from scratch.

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New updates and improvements based on your feedback (34 enhancements and new features listed below)

The team at EnrolHQ is continuously making improvements to simplify our users experience.

bookmark your contact filters so that you can recall your enrolment application lists with a single click

Save your commonly used filters with Bookmarks

Bookmarks feature allows you to save the most frequently used filters, and save time

Get In Touch

If you have a question, we'll be happy to answer it.

Write us a short note below and we'll get in touch.

You'll be joining these happy HQ clients:

Logos of EnrolHQ clients who use our online enrolments system