EnrolHQ is an all-in-one Online Enrolment System built for Australian schools. It helps school marketing, admissions and enrolments teams engage with future parents. It replaces multiple separate products, such as web forms, CRM, student onboarding forms and email marketing software, with a single, holistic tool.
EnrolHQ is a hosted online enrolment system that allows parents to enquire about school enrolments, book
school tours, fill in an online enrolment form and accept an offer of
enrolment.
It allows school registrars and other school admin staff to track and manage the online enrolment process
every step of the
way, using a powerful CRM and communication tools.
The following 4 minute video will give you a glimpse of the power of EnrolHQ. You'll also get to meet some members of our team behind this all-in-one online enrolments solution.
Our built-in CRM database comes fully integrated with many powerful marketing tools, enabling you to
properly communicate with and service your future parents.
Explore
in depth
The team at EnrolHQ has been working with Australian schools for over 15 years (winning 8 School
Marketing awards) and brings both experience and best practice.
Meet our
Team
The first step for most schools is to join us online and see a live demo. We can organise a live demo for
you at a time which suits you. We don't believe in power point slides ;)
Get in touch
The Discovery and Full Solution costs are a monthly subscription, priced in AUD and exclude GST.
We don't believe in lock-in contracts or holding your data hostage. With NO LOCK-IN CONTRACTS and because of our extensive API, you are free to leave at any time and take everything with you.
| Discovery | Full Solution | |
|---|---|---|
| Full marketing dashboard with data plotted on the map. | ||
| Event engine for school tours, open days, open classrooms. Add your own categories. | ||
| Expo form to "Register Your Interest" when at a School Expo. | ||
| Event form for pre-registering before an event. | ||
| Form for walk-ins who don't register but still turn up to your event. | ||
| Enquiry form for those that just have a question or prospectus request. | ||
| Parent facing pages branded with your logo, colours, fonts. | ||
| Your own subdomain. | ||
| Custom onboarding forms. More info here. | ||
| Full CRM for your leads | ||
| Email notifications for staff and a customised auto-responder to the parent on every form. | ||
| Check-in screen and attendance marking, at each event, by one or multiple staff. | ||
| Bulk sending of school branded emails from your school email address. | ||
| Reminder and follow-up emails for no-shows. | ||
| Book and reassign parents, through the admin interface, between different events. | ||
| Add custom notes against student profile inside CRM. | ||
| Print event attendee labels with data collected through your forms. | ||
| Export all attendee data to Excel. | ||
| Embed Facebook Pixel & Google Analytics Conversion tracking throughout your events. | ||
| API to retrieve all your data with full documentation. | ||
| Secure multi-step Enrolment form and EOI form with show/hide logic and predictive autocomplete. | ||
| Scholarship Application form[3]. | ||
| Parent questionnaire with unlimited custom questions controlled by you. | ||
| Customisable form fields controlled by you. | ||
| PDF printing of completed enrolment forms bundled with document uploads and signature pages. | ||
| Out-of-the-box payment gateway integration with CBA, Westpac, NAB, BOQ and Fat Zebra[1]. | ||
| Online acceptance of offer for parents with seamless credit card payments. | ||
| Future parent portal with outstanding enrolment tasks. | ||
| Application form progress tracking for registrars and admins. | ||
| Communications log detailing all communication sent from CRM. | ||
| Enrolment review workflow. | ||
| Automated email followups to parents and staff with full set of personalisation tags. | ||
| Parent interviews with intelligent staff scheduling. | ||
| Finance report with full transaction log. | ||
| School management system integration[2]. | ||
| Unlimited users at no additional cost. | ||
| No transaction fees or any other charges on payments you're collecting. | ||
| Friendly, local, Sydney based support with a firm handshakes. | ||
| Training sessions where we work with you at different stages of parent journey. | ||
| One time setup cost, which includes customisations, such as your logo, fonts, styling, custom fields, your subdomain, emails setup as well as 6 one on one training sessions with one of our knowledgeable team members. | $450 | $950 |
| SMS Feature pricing - in addition to your monthly/yearly subscription |
| |
[1] If your school is using a different payment gateway please get in touch to obtain the integration cost. [2] School management systems can be integrated with EnrolHQ through our extensive API. If you want EnrolHQ to directly push enrolment data to your SMS, please get in touch. [3] If your school isn't using the EOI form you can completely relabel it into a Scholarship Form. It offers all the fields and workflow as the enrolment form and multiple schools are using this feature now. [* ] Please get in touch with our team for pricing if your school's population exceeds 1400. | $125/mo | $329/mo |
EnrolHQ comprises of enquiries, event registrations, enrolment applications, interviews and offers.
Here are a few of the reasons our clients love the system.
EnrolHQ sits on your secure subdomain and renders your custom fonts, images and branding so that your school branding is maintained. We even maintain your branding on all system emails.
Search and filter student and parent data at any stage in the enrolment process, track their actions, logins, and communicate with them individually or in bulk.
EnrolHQ was built with the input of over 120 Australian private schools. We take all registrars' feedback seriously and regularly update the system based on this.
EnrolHQ allows you to relabel your enrolment form fields, remove and add fields and even add customised help text. Choose when you want to collect payments inside the enrolment journey.
You have the ability to build custom forms for parents to fill out and electronically sign as part of the students’ induction into school. All submissions are handled through our Parent Portal.
EnrolHQ allow you to collect payments for expression of interest and/or enrolment at the acceptance of place. Payments are easily reconciled by your finance team.
All of your data is available via API as a standard feature. This will allow you to store all personal data on your school infrastructure and enable your IT team to extend EnrolHQ.
Each client is appointed a dedicated Support Manager from our Sydney office. Get in touch with us today. We are happy to help and we love hearing from you.
EnrolHQ receives regular system updates.
Learn more about new features, updates and how to get most out of the platform.
Our team will be attending the Educate Plus Conference from 30 May - 2 June. Please come and see us at stand #26 to have a chat and grab some snacks.
SMS is a helpful tool to communicate with parents. We offer Bulk SMS, Automated SMS and detailed reporting. Text messaging has never been quicker or easier.
With EnrolHQ's custom questions, schools can design their own page in the enrolment form and collect valuable information for business managers or marketing personnel. EnrolHQ has recently released an export that can take this information and present it back in a clear sheet.
If you have a question, we'll be happy to answer it.
Write us a short note below and we'll get in touch.
