Blog

Learn about our latest software releases, new features, thoughts on school enrolments and read some educational material.

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Educate Plus Conference - Adelaide

Educate Plus International Conference is designed to bring together leading practitioners, industry experts, thought leaders and suppliers to share their knowledge and expertise with you in your role. The program is also designed for larger teams that have advanced level practitioners as well as those who work with very lean …Read more

Published: 18 May 2022

New Feature - SMS Parents in real-time

EnrolHQ gives each school their unique mobile phone number to ensure that parents can respond to any text messages. We log all incoming and outgoing communication in the system under the Comms Log and in the SMS > Messages report. SMS can be sent to individual numbers or as bulk …Read more

Published: 03 May 2022

How business managers can use EnrolHQ to collect enrolment information

With EnrolHQ's custom made questionnaire page, schools can ask for information that can be used to improve various school processes such as their enrolment or advertising workflow.Asking open-ended questions such as "Why are you applying to this college?" or "How can our school better assist your child?" can be very …Read more

Published: 29 Apr 2022

Make the Enrolment Signing page clear and unique

The final stage of the enrolment application process is the signing stage. Schools can freely choose how to set this up with many tools at their disposal.Steps - Number the next steps in the application process to make it clear what the parents can expect whilst the application is being …Read more

Published: 19 Apr 2022

Arrange your contacts in Address Book

The address book saves time and relieves registrars of the manual work of typing in the email address by having a dropdown menu of the most used staff emails. Instead of typing in the email every time you need a send an email you can now simply select the name …Read more

Published: 04 Apr 2022

Verify documents in bulk

Bulk actions save registrars time and energy. EnrolHQ focuses on making the enrolment process as easy as possible allowing staff to send emails, make offers, change statuses or book interviews in bulk. To make verification of documents easy for staff, we have implemented a new blue button at the top …Read more

Published: 28 Mar 2022

Filter and sort enrolment documents to be reviewed

The Show More filters in the Review section of EnrolHQ allows you to filter out document uploads which have not yet been validated. This can help you work out which documents are outstanding. The three classifications for each document include:Not Validated - You haven't checked the document and marked it …Read more

Published: 28 Mar 2022

Update and reorder your EnrolHQ form fields across all forms

This feature now allows you to reorder form fields on all your forms, which includes enquiry form, event booking form, expression of interest form, scholarship form, enrolment form and all your custom forms that you build. It also allows you to reorder all the options in those multiple question fields.Schools …Read more

Published: 21 Mar 2022

Set position of Announcements and Videos inside Parent Dashboard

Having a great parent experience is one of our main priorities. It's not just there for the parents to manage their student applications, book interviews, be reminded of the actions the need to take, and so on, but it's also a marketing tool for the schools to post their videos …Read more

Published: 15 Mar 2022

WYSIWYG editor throughout EnrolHQ admin

There are hundreds of customisation options throughout EnrolHQ. They give you the ability to customise and edit almost everything you do, including the text descriptions. This ensures that every school using EnrolHQ can use their own language to communicate with parents and students without having to go through support to …Read more

Published: 08 Mar 2022

Merging Duplicate Student Records

Sometimes you'll end up with multiple profiles for the same child. A parent may submit multiple enquiry forms, use a different email to book into an event, or even submit a new enrolment application for a child while they have a partially filled in application in EnrolHQ already.In these cases …Read more

Published: 03 Mar 2022

Roll Up or Roll Down function for student years

Online school enrolments can be time-consuming as they require a lot of information and documentation. Managing a school waitlist can be one of those time-consuming tasks, unless you have the right tools. EnrolHQ has many schools who do not struggle to fill their enrolment quotas, but instead struggle to maintain …Read more

Published: 28 Feb 2022

Merry Christmas and a Happy New Year from the EnrolHQ Team (and 79 things we've released in the second half of 2021)

Hi everyone! Eddy here, haven't blogged for ages or posted on our Facebook group cos I've been hiding under a rock doing 1000s of support cases and hundreds of hours of onboarding in 2021! So I'm doing a cameo blog post to round out the year before we go on …Read more

Published: 22 Dec 2021

Why schools need more than a generic CRM with an enrolment form

So, after we signed-up a large Melbourne school last month, with a population of around ~1500 students, we started chatting about why they selected EnrolHQ. The school was open about the fact that we were in bake-off with several other solutions...and trust me, these guys did they due diligence. The …Read more

Published: 13 Jul 2021

42 recent EnrolHQ upgrades

Here's a list of goodies we released recently after my 67 upgrades post which you can read here. I apologise in advance if any of these have been mentioned in my earlier post. I have tried to include only new updates in this one but some of the old dev …Read more

Published: 23 Jun 2021

Top Schools Choose EnrolHQ for their Online Enrolments System

We welcome the following schools to our community:Monte Sant' Angelo Mercy College, North Sydney, NSWAn independent Catholic school for girls in Years 7-12.St Andrew's Anglican College, Sunshine Coast, QLD. Independent Prep - Year 12 Anglican SchoolJohn Wollaston Anglican Community School, Camillo, WAPre-Kindergarten to Year 12 co-educational Anglican School.John Colet School, …Read more

Published: 22 Jun 2021

Edumate releases enrolments API and Wonde gets a writeback for Synergetic

We have some good news to share in this post. After years of stagnancy on the API front, we get some movement on the API front by our two very popular Australian school management systems. Christmas in May everyone!Edumate, a popular Australian school management system (mainly NSW), just released a …Read more

Published: 19 May 2021

It’s all about the “parent journey” a wise man once said

I don’t normally write these sales posts, as they usually lack soul :), but I have to tell you a story and write one today.Eddy and I were sitting in our local the other night and talking about EnrolHQ, where it’s currently at, what it’s good at, and what could …Read more

Published: 07 May 2021

67 features our team has rolled out in the last 6 months

Below is a list of some of the notable features and a couple of bug fixes we implemented over the last few months. I hope that most of these will make sense to our users, since as you guys know, our product goes deeeep! :)You'll also get some insights into …Read more

Published: 06 May 2021

Top Tips for a School Open Day

Open Days for 2021 are now in full swing and will continue for the next couple of months. They are a great way to showcase your school and require a bit of planning to make the most out of the day. The main question is 'how do you manage your …Read more

Published: 23 Feb 2021

Utilising the power of scholarship application forms online

Can you believe it’s nearly the end of Term 4? What a year we’ve all experienced. I’m not sure about you but I’m really looking forward to the Christmas break where we can turn off our screens for a few weeks (well kinda) and spend some time at the beach …Read more

Published: 11 Jan 2021

Our Favourite Time-Saving EnrolHQ Features

Allow parents to book a private tour time based on staff availabilityCustomise the Offer of Place fee before you Make an Offer - not everyone pays the standard fee.Allow Parent 2 to digitally sign a form, even if they are living somewhere else at the time - perfect for those …Read more

Published: 01 Aug 2020

A few EnrolHQ updates to kick off Term 3!

G'day all. As promised, I'd post system updates more often because we now have the bandwidth to work on all those little things that make your life easier. Here's a few for the start of this week!Registration (Family Group) Limit at School EventsGiven the fast changing nature of social distancing …Read more

Published: 21 Jul 2020

EnrolHQ's Onboarding Forms makes your Enrolment Process 100% paperless

Before I get into my regular “new feature sales spiel”, let me indulge in a short introduction. A few of EnrolHQ’s larger schools had come to me at the beginning of 2020 and (independently of each other) told me they needed extra forms to complement the enrolment application form itself. …Read more

Published: 16 Jul 2020

Acceptance Workflow for your Enrolment Form

Sorry for the radio silence. It’s been heads down all the way through Term 2 at EnrolHQ as I’ve been busy helping the team with lots of new schools going live.Every school who signs up with EnrolHQ gets 6 hours of 1-on-1 Zoom meetings. This is to provide in-depth training …Read more

Published: 30 Jun 2020

New Features Released in May ‘20

It’s been an interesting start to Term 2. I’ve been helping schools set up Live Streaming Tours, Virtual Tours, Zoom 1-1 Interview bookings – anything we can do to keep our clients stay connected with their prospective parents.Some really exciting features have been rolled out in May. If you’ve got …Read more

Published: 15 May 2020

EnrolHQ April 2020 release is about time saving features and navigation

The school holidays are coming to a close and we’re excited to be heading into Term 2.We see a lot of enrolment stats at EnrolHQ and have noticed that enrolments enquiries and expressions of interest are considerably down across all schools. However, you should not worry as everyone's in the …Read more

Published: 24 Apr 2020

How To Increase Your Acceptance of Enrolment Offers

Hope all is well and that you had a break over the Easter long weekend (albeit in iso with your kids 24/7 like I was). Lots of Lego, Disney+, iPads and scootering around the block to stay sane...Yesterday I was supporting a few of our schools with generalised advice on …Read more

Published: 15 Apr 2020

Keep Your Enrolment Pipeline Going

Wow, what a crazy Term 1 that was! Hopefully by now you’re in your Easter Break or having a professional development week before Easter to give you some time to re-group. What’s become obvious in recent days is that social distancing is here to stay for at least 3 to …Read more

Published: 06 Apr 2020

41 Feature Updates Released

No fluff - just features. Here are 41 updates we rolled out over the past month to help our Registrars' all across Australia.Added a Trigger so that when docs are uploaded by parent, we can send a Staff Notification though our Automated emails tool.On Enquiries CRM view, we have made …Read more

Published: 13 Mar 2020

Our Process for Tracking and Maximising Year 7, 2022 Enrolments

With Parent Information Events coming up in just a few weeks, here's our process and recommendations to maximise your enrolment return.Compile / Export the current list of students in 'Expression of Interest (EOI)' status from your SIS and provide the file to us so we can import the students into …Read more

Published: 29 Jan 2020

Back to School Summer Update

Hope you've enjoyed your Summer break! I've always worked on the premise that the 'daily grind' of the year starts around the third week of January. You know, when peak hour traffic starts building up and Term 1 is just around the corner. We totally understand that for many schools, …Read more

Published: 21 Jan 2020

Enrolment reporting gets some serious love!

November is a crazy busy time for everyone. Our office is preparing for software deployments over the holiday break. So many things to do, so little time!Specific to EnrolHQ, during the last month, we onboarded a few schools from around Sydney, the South Coast of NSW and even Perth! Go …Read more

Published: 15 Nov 2019

Dashboard Updates, More Reports and Fancy New PDF Forms

Why do we keep improving EnrolHQ all the time? It's because sometimes, you release a new feature and a School Registrar sees it inside their EnrolHQ staff dashboard and writes you the following email:Hi Eddy,Wow, we have a new print version of the Application for Enrolment which is looking great. …Read more

Published: 25 Oct 2019

EnrolHQ Now Has Electronic Signatures for Extra Peace of Mind

What better use of the quiet school holiday period than to pump out another new feature ready for the busy term ahead. We’ve now released an ‘Electronic Signature’ feature that comes standard with EnrolHQ so parents can electronically sign Enrolment Applications and Acceptance of Enrolment Offers! For schools who are …Read more

Published: 11 Oct 2019

New Business Insights on your EnrolHQ Dashboard

School marketing teams always want to know: ‘How did you hear about our school?’. This question receives more scrutiny and fine-tuning by schools than any other field in all of EnrolHQs huge library of form fields. That’s because you want to know if the school bus wraps, the displays in …Read more

Published: 19 Sep 2019

New Feature - Custom Questionnaire as Part of Enrolment Form

We have schools with all sorts of varied backgrounds as EnrolHQ clients; schools from different faiths, differing socio-economic backgrounds, large and small schools, Primary vs Secondary (or both), the list goes on.As we’ve built the system we’ve learned that each school is peculiar in its own little way and no …Read more

Published: 05 Sep 2019

New Features Released in August '19

Woohoo! Better late than never. My regular monthly system update is a couple of days late because we were at the EducatePlus NSW Conference earlier this week. It was our first time as sponsors and we had an absolute blast! We had a great time seeing all of our current …Read more

Published: 04 Sep 2019

Automate Your Enrolment Follow-Up Emails

It’s been a while coming but our amazing team of developers have used August to release a fully automated follow-up email system on EnrolHQ. This complements our automated events email system already in production. So far, school admissions teams have been able to use EnrolHQ's powerful CRM filters to search …Read more

Published: 02 Sep 2019

Why Every School Needs a Parent Portal for Future Students

It's most likely a combination of wrangling with spreadsheets and email marketing tools (Campaign Monitor, Mailchimp etc.), or hijacking the school management system to fit in future families. And what do you do with the data if they never enrol? Although this laborious method might work for the school admissions …Read more

Published: 13 Aug 2019

New Features Released in July '19

At EnrolHQ we’re always busy figuring out new ways to help schools admissions teams succeed.Here’s some of the features we rolled out in July.Full School Interviews Workflow, read more here.Parents Registration Page for School ExposPhoto and Video Publishing Consent Withdrawal for families in the Parent Dashboard (more on this next …Read more

Published: 03 Aug 2019

New Feature - iPad Optimised ‘Register Your Interest’ Forms Now Available

Can't believe it's August already! The Independent Schools Expos for the North Shore and the Hills area are just around the corner. The EnrolHQ team thought we’d roll-out a new feature just-in-time to help schools on EnrolHQ seamlessly collect those future family leads while you’re out there working the booth.I …Read more

Published: 02 Aug 2019

New Feature - A Comprehensive Future Student Interview System

Welcome to Term 3! We’ve had a relatively quiet couple of weeks at the EnrolHQ office because of the NSW school holidays. Sometimes, quiet time is good though as it’s given our team the space to knuckle down and release a huge new feature - a fully featured Future Student …Read more

Published: 22 Jul 2019

Providing Business Intelligence for Online Enrolments

At EnrolHQ, we're not the 'online enrolment form company'. We're about building the best tools for helping school leadership teams to:Increase the amount of applications they receiveReduce the time from application to offer acceptance and,Increasing the % rate of offer acceptancesTo ultimately make sure your schools student pipeline is full, …Read more

Published: 08 Jul 2019

Case Study - How to securely migrate from Paper Applications to Online Enrolments on EnrolHQ

What do you do when you have enrolment applications on paper but want to move online?We find that most schools already have a number of applications for enrolment that have arrived through the post. These come from parents who have enquired earlier and filled out a paper form. A lot …Read more

Published: 08 Jul 2019

New Features Released in June '19

It’s been another exciting month at EnrolHQ. Happy "Last Day of Term" for those of you in NSW who actually get time off during term breaks. I hope your desk doesn’t currently look like the one above with a pile of paper applications sitting on top - it’s a real …Read more

Published: 28 Jun 2019

Communications Log

“How do I know what automated emails the family has received from the system so I don’t double up on the same communications?” - another top question we receive from Enrolment Registrars.You know, the goal for EnrolHQ is to completely replace the future students module in your Student Management System. …Read more

Published: 22 Jun 2019

New Filters To Help Registrars Chase Up Open Offers of Enrolment

“‘How do I know which families to follow up with?” - this is one of the most common questions I always get asked by registrars. Especially when you’re up to 80% of your enrolment offer accepted target and you need to chase that last 20% one family at a time. …Read more

Published: 05 Jun 2019

New Features Released in May ‘19

May is traditionally a big month for us as it's when our Managing Director, Mark Barrett and the team speak at our School Marketing Masterclass at Darling Harbour. It's always great to see all of you in the room soaking up the trends for 2019, taking concrete advice for how …Read more

Published: 27 May 2019

Always Know Who Your Primary Point Of Contact Is With a Family

One of the challenges we’ve had is that parents have forgotten whose (was it “dad’s” or “mum’s”?) email address they’ve used to fill in an enrolment form or expression of interest for their child.However, “mum” would fill in their spouses (“dad”) details as “Parent 1” leading to the father being …Read more

Published: 14 May 2019

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