EnrolHQ Masterclass

Simplify your parent journey

Since our public launch in 2018, hundreds of thousands of enrolment forms have passed through EnrolHQ. As we look to the future, we've summarised the main reasons why schools choose EnrolHQ as their all-in-one online admissions system.

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Not just another online application form with a simple CRM bolted on...

Rather, EnrolHQ handles the whole enrolment journey from an initial enquiry or tour booking through to accepting an offer and all the onboarding forms. It even prepares the data for the movement into a School Management System.

We use the analogy of a train to describe the power of EnrolHQ because we’ve found that in a typical school, the enrolment process is usually made up of many tools and supported by various different ‘vehicles’. These include spreadsheets, website forms, paper forms and letters in the post.

It is hard and time consuming to manage all the data as parents move from one ‘vehicle’ to the next. In comparison, getting on the EnrolHQ train is simple. All parents stay on the train and remain with their data for the whole trip. If they get off, or get stuck, we know exactly what to do. This means a superior experience for parents and a higher conversion rate for schools.


Simplify Forms

EnrolHQ uses system fields to create all the forms that capture your parent data–there are over 100 systems fields.

All of our clients use these same system fields to run their forms. Of course, you can re-label, turn them on or off, add help text, or make these system fields mandatory, but the fundamental principal of system fields ensures that our system is easy to administer, quick to setup and our platform is robust, especially as we sync so much data to your school management system on your behalf.

What does this mean for me?

At any time, you can login and create your own forms or change existing forms and are not reliant on EnrolHQ staff.


Simplify Support

Fantastic features to allow you to support your parents in their enrolment journey.

Parents love their customised dashboard where all their outstanding tasks and any important information is held. If you allow them to, parents can login and update their contact details, make a payment, set photo permissions or book an interview.

You can login as any parent in your database and take control of their dashboard. This allows you to troubleshoot and help your parents complete any outstanding tasks.

What does this mean for me?

Email and phone support is drastically reduced and parents complete outstanding tasks quicker.


Simplify Communications

If you are looking to communicate with your parents, EnrolHQ offers:

  • Email, Automated Emails and Bulk Emails
  • SMS, Automated SMS and Bulk SMS (Outgoing and incoming)
  • Parent Dashboard announcements, videos and downloads based on applicants’ status, campus, year and grade of entry.
  • Activities Tracker and Notes to record adhoc events, important information and set tasks against a parent.
  • A dedicated comms log of all sent emails and SMS to keep all correspondence in one place.



What does this mean for me?

By combining all communication, you not only communicate more effectively with parents but increase conversions.


EnrolHQ simplifies your admin processes and removes the complexity around outstanding parent tasks.


Simplify Workflows

EnrolHQ allows you to manage the whole enrolment journey in the one admin dashboard.
Our workflow toolkit includes:

  • Collect split signatures from separated parents
  • Re-open a form if an applicant re-enrols
  • QR code self check-in and registration to events
  • Request follow-up documentation
  • Tag and Group Applicants
  • Review and Rank Applicants
  • Allow for multiple bookings (Interviews, Taster Days, Parent Info Evenings etc)
  • Collect all onboarding forms and permissions
  • Link payments directly to your bank for easy reconciliation


What does this mean for me?

Process optimisation is where EnrolHQ really shines. We save literally hundreds of hours for enrolment staff through our comprehensive workflow solutions.


Simplify Marketing

Our marketing toolkit is powerful and includes such things as:

  • Embeddable lead forms to request a prospectus
  • Embeddable Fee Calculator
  • Trade Show Stand Form for iPad Sign-ups
  • Embeddable Enquiry Form
  • Automated drip feed Marketing Email Campaigns to nudge people to the next stage of their journey
  • Manage SMS Opt-outs and Email Unsubscribes
  • Collect partial leads (eg only mobile phone or email address)
  • Messaging templates to help you get started


What does this mean for me?

We get more parents on your enrolment train. We create an exceptional parent experience and increase your conversion rate.


Simplify Reporting

We’ve got you covered with the following reports:

  • Intelligence Reports
  • Conversion Report
  • Predictor Report
  • Financial Report
  • Messaging and Comments Reports
  • Geo-mapping and Marketing Reports
  • Live feed for real-time reporting



What does this mean for me?

Marketing and executive reports can be created on-the-spot with the latest real-time information. Filters allow you to drill down and make informed decisions.


Simplify Data Sync

EnrolHQ can synchronise collected parent data with the following School Management Systems.

  • Synergetic
  • Edumate
  • TASS
  • PC School
  • SchoolEdge
  • Engage
  • Sentral
  • SchoolPro
  • and many others...



What does this mean for me?

Depending on your specific setup, a lot (in some cases all) of manual data entry can be eliminated. This gives you more time to spend on those parents that need it.


What next?

If you’re interested in getting your parents on the EnrolHQ train, please get in touch with our helpful team so we can organise a demo and discuss your particular requirements.

You can join a weekly webinar, give us a call or submit a contact form.

Published: 30 May 2022

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Manea Senior College began using Enrol HQ in August 2022 to assist us to manage of growing numbers of enrolments.

Enrol HQ has provided us with a simple and accessible solution to help manage the complex task of enrolment.

We have been very happy with the level of support and responsiveness of the Enrol HQ team, who worked with us along the entire journey from inception to a fully functioning enrolment process which has made life easier and allowed us to reduce our workload significantly.

As a State school, we found the functionality and adaptability of Enrol HQ to be its best feature, allowing us to tailor it to our processes and guidelines.

Our parents and students have engaged with the system well and problem solving is easy, ensuring that they get a professional experience with the College from the start to the end.

I high recommend the team at Enrol HQ.

Grant Walton - Manea Senior College
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Since the very beginning of using EnrolHQ, I've found the system to be incredibly user-friendly. The support provided is outstanding, and the team consistently implements updates to enhance the processes even further.

Our admissions department has seamlessly transitioned to a paperless approach. Parents are enthusiastically embracing the system's straightforwardness for both uploading documents and completing customized forms for their child's application.

The system is particularly invaluable for interview procedures, as every step, from interview assignment and booking to inputting interview notes, occurs online. The Communication section is notably impressive, providing visibility into email read receipts and maintaining an email archive. There's also a dedicated section for noting and gathering information on incoming students and families. Assigning tasks to colleagues ensures meticulous organization, keeping all team members informed about the application progress. Coordinating and scheduling college events is effortless for both parent users and our admissions staff.

Our admissions department wholeheartedly endorses EnrolHQ for effectively tracking the enrolment journey of our students.

Carolyn Sharp - Santa Maria College
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We use EnrolHQ in our school and I don't know what we would do without it. It is a fantastic system for managing enrolments and helps us keep track of where students are, wherever they are in the enrolment process.

We also use the system to communicate with families in an ongoing sense (and keep a record of this communication), and the integrations provided by EnrolHQ as part of our school's website has meant the use of this system in provides families with a seamless interaction with us online.

I have been particularly impressed with the commitment of the EnrolHQ team to our experience using the system. They are quick to provide support and direction and are extremely responsive in the way they continue to iterate the way their product works in response to how we the users are working with it.

I couldn't recommend this system more to interested schools.

Jill McLachlan - Blue Gum Community School
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Using the Enrol HQ platform has revolutionised SEDA College’s student enrolment process from the enquiry stage through to the student graduating.

It has streamlined and increased the professionalism of our communication processes to both future and current students with the ability to create easy to use custom forms and email templates. Paper forms are a thing of the past!

With student having their own profile, it is easy to track what they have and haven’t completed and create a record for each interaction and communication.

We have also found it very useful when managing our information session event data and booking in student interviews.

Most importantly, Enrol HQ has a fantastic support team in place who go above and beyond to provide the best possible customer experience and ensure your school is getting the most out of their platform. With a clear continual improvement approach, I would highly recommend to any school out there to use Enrol HQ to take their enrolment experience to the next level!

Derek Taylor - Seda College
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EnrolHQ has transformed our enrolments process. Its streamlined approach has made managing relationships with prospective students and their families incredibly efficient, allowing us to move away from paper-based enrolments entirely.

The software's user-friendly interface simplifies complex tasks, making it easy for our staff and parents to navigate.

We highly recommend EnrolHQ to anyone seeking an effective solution for enrolment management – it has truly improved our operations for the better.

Niki Jenkins - Sacred Heart College
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Blue Gum Community School is a small school, with a small admin team. This means we need to utilize our software resources to it’s maximum capability.

Enrol HQ easily adapts to our enrolments needs for playgroup, preschool, primary school though to high school students.

Enrol HQ has quickly become an indispensable program for our school. It provides us with the ability to run essential analytical reports, securely track and record student details, and of course, seamlessly steps parents through a thorough enrolment process. 

Enrol HQ’s ability to be customised, is one of its most valuable features. This allows us to generate tailored data, providing comprehensive detail about our school community.  

A shout out to the Enrol HQ team for developing this powerful program and for the support they provide for their product.

Linda Fleming - Blue Gum Community School
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