Student Profile

To view an individual student profile there is a small blue ‘Edit’ button for each record in the table. This will take you the student profile detailed view with all the information and tools you need for managing a future student.

The important thing to note about EnrolHQ is that every parent who fills out a form will have a student profile created and from there, subsequent forms that the parents fill out will keep adding to the profile that has been created. All the data is in one place and keeps getting updated.

Student Profile Tabs

The tabs across the middle show you the different sections of the student profile you can access, they include (in order, from left to right):

Student Profile - with personal details, citizenship details, residential details, learning abilities and further information and ‘How did you hear about us?’. Within each subsection, fields are shown for editing depending on your ‘Form Field Settings’. For example, some schools may choose to collect a student photo at Enrolment and this will be shown in the “Personal Details” tab.

Parent 1 - all personal details for Parent 1 plus Contact Details, Religion/Nationality and MCEETYA data collection. If Parent 1 is an ex-student it will show at the bottom of this tab.

Parent 2 - all personal details for Parent 2 plus Contact Details, Religion/Nationality and MCEETYA data collection. If Parent 2 is an ex-student it will show at the bottom of this tab.

Medical - the Medical Tab will contain the future students Medicare details, Immunisation History Statement Upload, Doctor’s Details and Emergency Contacts

Religion - if your school has enabled the ‘Religion’ block of the Enrolment form, then you will find Baptism/Parish related data in this tab.

Siblings - if the parent has entered any Siblings (whether they attend your school or not), these will be found here

Questionnaire - if your school has enabled the ‘Questionnaire’ part of the Enrolment form, then you will find the answers provided by the parents here for questions such as ‘Why do you want to enrol your child at our school/college?’

Enquiries - if the parent has submitted an enquiry form (or multiple enquiry forms) the enquiries will be listed here.

Bookings - if the parent has booked into a school event/tour, their bookings will be shown here including which event they've booked into, who the attendees will be. If you want to move a family from one event to the next because they can't make it, use the Event dropdown to choose the event they wish to book into and then save.

Expression of Interest - if the parent has submitted an Expression of Interest form along with a payment the details of the submission will be shown in this tab. If your school has ‘Waitlist’ style forms going back in time, you can enter in a ‘Manual Waitlist Submission’ date which will help keep that student profile in its original priority queue.

Enrolment - all the enrolment details and controls for managing an enrolment post form submission. This is explained in detail in the Enrolment Tab section

Comms Log - this tab lists all the previous emails that have been sent by the EnrolHQ system to the future students family. It gives you a quick history of all interactions the parents have had with the school so far. You can also add manual entries to record any phone calls or emails that you send personally.

Interview - this tab shows the school admissions interview related questions and any bookings the parents have for a school interview. It is explained in more detail in the interviews section

Notes

Notes record the date the note was made, the note itself and who wrote the note so you can build up a ‘case history’ for each family. These notes are never shown to the parents/student, they are meant for office staff use only and help you work as a team OR let you put notes to remind you about the history of a particular family.

To see all the recent notes you have left against Student Records, you can go to Reports > Comments and that will list all the student records you have worked with and the most recent note left against that record.